Regulations for the use of the network and other IT resources at Mid Sweden University
The IT resources of the university belong to Mid Sweden University and are meant to be used in the framework of the activities of the university. The IT resources may only be used by authorizedusers. TheuseoftheITresourcesmaynotinterferewithexistinglegislation,the rules of SUNET, the regulations listed in this document or the regulations of the respective activity.
Authorized user
An authorized user is a user who has been authorized to use the IT resources of the university
- The authorization is personal and cannot be transferred to a third person
- The user identity must not be hidden when using the IT resources
- The authorization expires when the employment, studies or other link to Mid Sweden University ends
- The authorization can be withdrawn when the regulations are violated or when Mid Sweden University finds it necessary.
Use of the IT resources at Mid Sweden University
The IT resources of Mid Sweden University must not be used to spread, store or share information in an inappropriate way
- interfering with existing legislation,
- in activities that are not tied to the university,
- for purposes that may harm the university ́s name or reputation,
- aiming at the marketing of products or services that are not linked to the university,
- or in any other way interfere with the university ́s activities.
Specific rules for Office 365
Office 365 is a cloud-based platform with tools for working anywhere and on different platforms. It contains applications such as Word, PowerPoint, Excel, Outlook mail, and Outlook calendar, and several other tools/services, such as programmes to discuss, exchange ideas, plan, collaborate and share documents. Please note that all communication with employees is considered public documents and may be disclosed to the public. In addition to general rules in accordance with the University's liability for Office 365 (O365), the following applies:
- The purpose of O365 is to support the activities and tasks that the studies require.
- O365 must not contain data that is covered by confidentiality under the Public Access to Information and Secrecy Act or by law violations and specific categories of personal data (so-called sensitive personal data) according to the General Data Protection Regulation, GDPR.
- O365 must not be used so that the use infringes on the privacy of others, attempts to insult or humiliate others, illegally disseminates copyrighted material, solicits violations or violates Swedish law or is otherwise inappropriate, offensive, disturbing, vulgar, obscene or indecent.
Equipment and network
It is not allowed to:
- attach equipment, such as switches, routers, access points or other types of network equipment,
- offer services, such as DHCP, DNS, FTP, HTTP, HTTPS, SMTP using the Mid Sweden University network.
It is allowed to attach private equipment, such as mobiles or computers, to the Mid Sweden University network.
Information security and GDPR
As a user, I am also obliged to
- follow the university ́s rules and regulations for information security Information security
- handle personal data in accordance with GDPR
Consequences/Sanctions
Users who breach the regulations may be suspended from further use of the computers and network of Mid Sweden University, and also suspended from their studies or work, or even fired.
Acts that are considered criminal will be reported to the police. Individuals who breach the above-mentioned regulations are personally liable in terms of consequences, sanctions or compensation.
Inactivating a user identity
Your user identity will be inactivated when:
- You have not been logged in for the last 18 months
- You have not been registered as a student in the last 18 months
- Your Office 365 account, as well as the e-mail account which is part of it, will remain active for 6 months after you have been deregistered as a student at Mid Sweden University. Thereafter, your Office 365 account will be inactive for 30 days before it is deleted.
Responsibility
I hereby confirm that I have read the Mid Sweden University regulations for using the university ́s IT resources, and I have the intention to follow them. I also intend to stay informed about any changes in the regulations and if applicable, follow the new regulations.
Links
SUNET ́s rules
https://www.sunet.se/policy-for-tillaten-anvandning/
Information security
https://www.miun.se/informationssakerhet